How the East Anglia Gospel Partnership (“we”) use your information

Your privacy is important to us.  We are committed to safeguarding the privacy of your information.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Data Controller

East Anglia Gospel Partnership is the data controller and is responsible for your personal data.

Why are we collecting your data?

We collect personal data for a number of activities, to fulfil our purposes as a gospel partnership and to comply with the law. These activities include planning and organising key elements of the programme run by EAGP, including the TEAM course, EAGP and TEAM Teaching Days, providing support and pastoral care to members, maintaining appropriate accounting records, complying with responsibilities for protection of vulnerable adults and children and assessing the quality of our service.  In legal terms this is called ‘legitimate interests’.

We also collect and hold information in respect of contractual obligations, including details of those attending courses and events that have either not yet taken place or have recently finished.

When it is required, we may also ask you for your consent to process your data to communicate regarding our activities and to provide updates from around the Partnership.  We do not share your information with others except as described in this notice.

The categories of information that we may collect, hold and share include

  • Personal information (such as name, telephone number, address, email address, job title, Church you attend, mailing preferences, date of birth)
  • Characteristics (such as gender, ethnicity, language, nationality, country of birth)
  • Education and employment details
  • Information on religious beliefs

Storing your data

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation.  Details of retention periods are available in our retention policy which you can request by contacting Mike Kendall (mikekend@gmail.com).

We will contact you annually to check that the information we are holding is accurate and that you agree to us holding it.

Who do we share your information with?

We will not share your information with third parties without your consent unless the law requires us to do so.

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for the personal information we hold on you please contact Alison Webb (teamadmin1@googlemail.com).

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact Mike Kendall (mikekend@gmail.com).

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/.

Contact

If you would like to discuss anything in this privacy notice, please contact Mike Kendall (mikekend@gmail.com).

Cookies

We use cookies on our website. By using our website you agree to this Policy and you consent to our use of cookies in accordance with the terms of this Policy.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

There are two main kinds of cookies: “session” cookies and “persistent” cookies. Session cookies only last for the duration of users using the website and are deleted from your computer when you close your browser, whereas persistent cookies outlast user sessions and remain stored on your computer until deleted, or until they reach their expiry date.

Cookies on this website

We use both Session Cookie and Persistent Cookies on this website.
Generally, we use cookies to help us administer this website, to improve the website’s usability and for marketing purposes. We may also use cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to user needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.Cookies do not contain any information that personally identifies you, a cookie in no way gives us access to your computer or any information about you.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Cookie NameCookie CategoryDescriptionDuration
wordpress_2WordPress cookie for a logged in user.session
wordpress_logged_in_2WordPress cookie for a logged in usersession
wordpress_test_2WordPress cookie for a logged in usersession
wordpress_test_cookie2WordPress test cookiesession
wp-settings-1Wordpress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. 1 year
wp-settings-time-2Wordpress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. 1 year
PHPSESSID1To identify your unique session on the websitesession
SESS1To ensure that you are recognised when you move from page to page within the site and that any information you have entered is remembered.session

Third Party Cookies

We also use third party cookies to analyse the use of this website and improve its performance.

For this purpose we use Google Analytics. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Read Google’s privacy policy. Find out more about Google Analytics opt out.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies.

EAGP Data Protection Complaints Process

The EAGP (“we”) take your privacy concerns seriously.  If you have any concerns about the way your information is being handled, please contact our Data Protection Manager, Mike Kendall (mikekend@gmail.com) without delay.

We will carefully investigate and review all complaints and take appropriate action in accordance with Data Protection Legislation.  We will keep you informed of the progress of our investigation and the outcome.  If you are not satisfied with the outcome, you may wish to contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Any complaint received by us must be referred to our data Protection Manager who will arrange for an investigation as follows:

  1. A record will be made of the details of the complaint.
  2. Consideration will be given as to whether the circumstances amount to a breach of Data Protection Legislation and action taken in accordance with the Data Breach Procedure.
  3. The complainant will be kept informed of the progress of the complaint and of the outcome of the investigation.
  4. At the conclusion of the investigation our Data protection Manager will reflect on the circumstances and recommend any improvements to systems or procedures.